Purchase Admin Executive – Hiring

Location: Khed Shivapur
Transportation: Bus facility from Warje to Khed Shivapur
Experience: Maximum 2 years
Salary Range: ₹30,000 – ₹32,000 per month (Non-Negotiable)
Preference: Female candidate only

Skills Required

• Candidate from a manufacturing background preferred

• ERP experience is important

• Customs documentation knowledge will be an additional advantage

Competencies and Skills

1. Proficiency in ERP systems for procurement, inventory, and shipment tracking activities.

2. Knowledge of Microsoft Excel (reports, costing sheets, data tracking) and MS Office tools.

3. Basic understanding of import-export documentation, customs procedures, and logistics coordination.

4. Sound knowledge of procurement processes, inventory control, and vendor management.

5. Strong follow-up skills.

6. Good analytical ability for tracking Budget vs Actual costing and procurement data.

7. Coordination and communication skills to work with Purchase Head, Applications, Stores, Finance, CHA, and suppliers.

8. High attention to detail and accuracy in documentation, ERP entries, and compliance records.

9. Ability to manage multiple tasks under timelines and work independently with minimal supervision.

10. Basic understanding of ISO documentation and compliance requirements is an added advantage.

Education and Experience

1. Bachelor’s degree in any field.

2. 1 to 2 years of work experience with ERP systems and store management is preferred.

3. Preference: Male / Female candidates only.

4. Candidate should be comfortable with Khed Shivapur (412205) location.

5. Note: We provide transportation facility from Warje to Khed Shivapur.

Job Overview

The Purchase Admin (2–3 years’ experience) will support procurement operations by managing ERP entries, coordinating with suppliers, and ensuring timely follow-up on critical materials. The role also includes assisting with inventory tracking and store coordination to ensure smooth purchasing and uninterrupted operations.

Duties and Responsibilities- Purchase Admin Executive

1. ERP System & Procurement Administration Management

a. Manage and maintain procurement activities in the ERP system.
b. Ensure accurate and timely data entry of purchase transactions.
c. Create new items in ERP and maintain master data.
d. Prepare draft Purchase Orders (POs) for managerial approval.
e. Ensure timely project assembly recording and BOM updates.
f. Maintain weekly Budget vs Actual costing sheet.

2. Store & Inventory Management

a. Oversee organization and maintenance of store operations.
b. Maintain accurate inventory records and conduct regular stock checks.
c. Post GRNs upon material receipt.
d. Share monthly stock statements with Finance for validation.
e. Ensure implementation of 5S principles in the store.
f. Coordinate with Project and Purchase teams for smooth stock flow.

3. Critical (Class A) Item Monitoring

a. Track and follow up on Class A items for timely delivery.
b. Coordinate with suppliers to resolve delivery issues.
c. Maintain accurate tracking records and status updates.

4. Supplier Coordination

a. Communicate with suppliers for orders, delivery schedules, and issue resolution.
b. Build and maintain strong vendor relationships.
c. Ensure cost-effective and timely procurement.

5. Shipping, Logistics & Customs (Domestic & International)

a. Domestic Logistics

i) Coordinate dispatch and deliveries with transporters.
ii) Track shipments and maintain dispatch records.
iii) Maintain proof of delivery documentation.

b. Import Coordination

i) Collect and verify supplier documents (Invoice, Packing List, transport documents).
ii) Coordinate with CHA and freight forwarders for customs clearance.
iii) Track shipment arrival and coordinate delivery to factory.
iv) Maintain complete import documentation records

c. Export Coordination

i) Assist in preparation and verification of export documents.
ii) Coordinate with CHA / freight forwarders for shipment processing.
iii) Track exports and update internal stakeholders.
iv) Maintain export dispatch and documentation records.

d. Banking & Compliance Support

i) Assist in submission of export documents to banks.
ii) Maintain shipment-wise documentation files.
iii) Follow up for E-BRC and export compliance records.

6. Reporting, Analysis & Compliance

a) Generate procurement and inventory reports.
b) Maintain shipment tracking MIS.
c) Ensure compliance with company procurement policies.
d) Maintain documentation for ISO audits and internal reviews.
e) Coordinate with Purchase, Stores, Accounts, Sales, and Applications teams.