Front Desk Executive 

Hiring – Front Desk Executive 

Experience – 2 to 4 year 

Location – Prabhat Road 

Industry – Advertising 

Salary – 30 to 40 k 

Female only 

Key Responsibilities Front Office / Reception

• Manage the front desk and greet visitors, clients, and vendors professionally.
• Handle incoming calls, emails, couriers, and visitor coordination.
• Maintain visitor logs and ensure compliance with security protocols.
• Coordinate meeting room bookings and assist with meeting arrangements.
• Ensure reception and common areas are well-maintained and presentable.

Administrative & Office Operations

• Provide administrative support to HR and management.
• Maintain office documentation, records, and filing systems.
• Coordinate with housekeeping, security, pantry, and facility vendors.
• Monitor and manage office stationery, consumables, and inventory.
• Support asset management, tagging, and inventory tracking.
• Handle vendor coordination and follow-ups for admin-related services.

Travel Desk Management

• Coordinate domestic and international travel bookings (air/train tickets, hotels, cabs).
• Manage employee travel requests as per company travel policy.
• Coordinate airport transfers, local conveyance, and accommodation.
• Maintain travel records, bills, and support expense reconciliation.
• Liaise with travel vendors and service providers for best rates and service.

Event Management & Employee Engagement

• Plan and coordinate internal office events, festivals, town halls, and celebrations.
• Manage logistics for events including venue setup, vendors, décor, and refreshments.
• Coordinate with internal stakeholders and external vendors for smooth execution.
• Support employee engagement initiatives and cultural activities.
• Assist in organizing training sessions, workshops, and offsite meetings.

HR & Coordination Support

• Support onboarding activities (ID cards, access, seating arrangements).
• Assist HR team with employee communications and engagement activities.
• Handle employee queries related to office administration and facilities.
• Support audits and compliance documentation related to admin functions.

Required Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong coordination, planning, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to manage multiple vendors and stakeholders.
• Attention to detail with a problem-solving approach.
• Ability to handle confidential information professionally.

Qualifications

• Graduate in any discipline.
• Diploma or certification in Office Administration / Event Management preferred.